Privacy Policy

Last updated November 6, 2026

Dear Recruiter is operated by OTW Motion Inc., Toronto, Ontario, Canada. Dear Recruiter tailors your resume to jobs you choose, prepares your applications and, when you ask it to, submits them for you. This policy explains what we collect to do that, who receives it, and the choices you have.

What we collect

• Account details. Your name, email address and a hashed password, or the account identifier from Google or Microsoft if you sign in with them.
• Your resume. The files you upload and their contents: work history, education, skills and anything else written in them. We also keep the tailored versions and PDFs made for each job.
• Application profile. The answers job forms ask for, which you give once: legal name, phone number, city, province or state, country, postal address, right to work, start date, relocation and salary preferences, and how you want optional questions handled.
• Statements you confirm. When we ask whether you have a skill or experience and you answer, we store the answer so we never ask twice.
• Jobs and applications. The postings you look at or we recommend, the status of each application, and the answers prepared for each form.
• Employer account sign-ins. Some employers require an applicant account on their hiring system. If you turn on applying for you, we create that account with your email and a password we generate, and store the password encrypted so we can sign in for you.
• Your mailbox, only if you connect it. If you connect Gmail, we get read-only access and use it for two purposes: finding the verification code or link an employer sends while we are applying for you, and noticing when an employer replies to one of your applications (an interview invitation, a rejection, an offer) so that application's status and your success rate stay accurate. We only keep the subject line, sender and a short excerpt of a matched reply. We never send email from your account.
• Technical data. Sign-in sessions and basic logs (time, request, errors) needed to run and secure the service.

We do not collect your location, contacts, photos, advertising identifiers or payment card details, and the app contains no advertising or third-party analytics trackers.

How we use it

• To compare your resume to a job and write a tailored version.
• To fill in and, at your direction, submit applications to the employers you choose.
• To tell you when a step needs you, by email or notification.
• To keep the service secure and fix problems.

We do not sell your personal information, and we do not use it for advertising. Your resume is never used to train AI models by us.

Who receives it

• Employers you apply to. When an application is submitted, the employer and its hiring system receive your resume and form answers, exactly as if you had applied yourself.
• Anthropic (AI processing). Resume and job text is sent to Anthropic's API to read the posting and draft the tailored resume. Anthropic processes it on our behalf and does not use API data to train its models.
• Email delivery. Resend delivers the emails we send you.
• Hosting. Our cloud hosting and database providers store the data on our behalf.
• Legal. We disclose information when the law requires it.

Google user data

Dear Recruiter's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Gmail access is read-only, is used only to find employer verification messages for an application you asked us to send and employer replies to your applications, is not used for advertising, is not transferred to others except as needed to provide that feature, and is not read by people except with your permission, for security, or to comply with law. You can disconnect Gmail at any time in Settings.

How long we keep it

We keep your data until you delete it or delete your account. In Settings you can choose a shorter retention period for AI usage logs and unused job postings. When you delete your account, your resumes, files, versions, applications, profile, saved sign-ins and settings are deleted immediately and permanently. Backups are overwritten within 30 days.

Your choices and rights

• See and export. Settings, then Export all data, gives you a copy of everything.
• Correct. Edit your profile, resume and answers at any time.
• Delete. Settings, then Delete account, or follow the steps on our account deletion page.
• Withdraw consent. Turn off applying for you, disconnect Gmail, or turn off emails in Settings.

Depending on where you live (for example under PIPEDA in Canada, GDPR in Europe or CCPA in California) you may have further rights, including the right to complain to your privacy regulator. Write to support@dearrecruiter.app and we will respond within 30 days.

Security

Data is encrypted in transit. Passwords are hashed, and saved sign-ins and API keys are encrypted at rest. Access is limited to what is needed to run the service. No system is perfectly secure, and we will notify you and the regulator where required if a breach affects you.

Where it is processed

We are based in Canada. Our providers may process data in Canada and the United States.

Children

Dear Recruiter is for people looking for work and is not directed to anyone under 16. We do not knowingly collect data from children.

Changes

If we change this policy in a way that matters, we will tell you in the app or by email before the change takes effect.

Contact

OTW Motion Inc., Toronto, Ontario, Canada. Privacy questions and requests: support@dearrecruiter.app.